Posts Tagged ‘ SmartCloud ’

Email is not content management!

According to an infographic CCLoop published, sourcing information from Mashable, “The Social Break-Up” by ExactTarget, and Neilsen Research (to name a few) an estimated 2.8 Million emails are sent every second. That’s 90 Trillion emails each year, and email usage continues to grow in both Consumer and Business markets.


Infographic by: ccLoop

It also cites “Attachment Chaos” as first of the Top Four Email Annoyances, and I bet your inbox contains more content than it should. I bet there are files, reports, presentations and other critical documents that aren’t being formally managed (even if you are required to do so). I bet you don’t save attachments as they come in, and spend … no – WASTE your valuable time searching for attachments when you need them.

I say this with confidence, because last month Openera issued a poll asking “How do you Manage your Attachments?”. While it came as no surprise to us, almost 65% of those polled indicated they search for attachments later when they need them.

There is a lot of noise in your inbox, which can result in lost attachments, missed opportunities and other headaches. To be on top of your game, you need to properly manage all of your documents and be able to access them on the spot. So why is it we keep using our inbox as a content management system?

Are we too lazy to save attachments as they come in? Maybe. It’s more probable that we’re too busy to be spending too much time worrying about saving stuff where it’s supposed to go, when we think we can just look for it later when we need it.

Sure, there are a number of ways you can “manage” your content in your inbox(es): Creating and managing multiple folders, setting up custom search filters, or  being incredibly diligent in saving each and every attachment as you see it. No matter how you slice it though, each is very manual and time consuming.

Isn’t technology supposed to make your life easier? When it comes to your inbox, or inboxes, don’t you wish your stuff could just go where you want it to?

Exactly.

We know how frustrating it can be to keep track of all of your attachments across multiple inboxes. We also know how annoying (and unnecessary) it is when someone says “we have a solution for that – but you have to completely change the way you work in order to use it”. This is why SmartCloud automatically tags and saves your important attachments precisely where you want them to go … without changing the way you work.

How are YOU managing your email attachments today? Leave us a comment, let us know what tactics or services you’re using to keep your inbox clean, and attachments organized.

And of course, you can Go Here to learn more about SmartCloud

You’re Invited: StartUp Launch Party & Cancer Fundraiser

Free Beer! Join us on August 25th for a sneak peak preview of what we’ll be launching in San Francisco in September.

What? StartUp Launch Party & Cancer Fundraiser

When? Thursday, August 25th 6:00 pm @ Mercury Grove in the Glebe (738A Bank Street #202)

*Keep in mind the construction on Bank St.

Who should be there? Everyone in the Ottawa Startup Community! Openera wants to celebrate our upcoming launch with the local startup community, give you a sneak peak at SmartCloud and some of the crazy things we’ll be doing in San Francisco in a couple of weeks, share some startup tips and give some shout outs to a few Ottawa startups whom without – we wouldn’t be doing what we’re doing. Mostly, we want to encourage other startups to get to know and help each other while we raise money for cancer research.

Sponsored by: Start-up fuel: RedBull and Mill Street Brewery.

Cost: FREE (but don’t forget to donate: GutCheck for Cancer – Canadian Cancer Society)

Dave Schellenberg from Live 88.5 (TechBites) will be there and Bruce Firestone will share some thoughts about successful entrepreneurialism.

Interested? You know you are! CLICK HERE TO RSVP.

If you can’t make the event, you can still make a donation! If you are attending, feel free to donate in advance. GutCheck for Cancer fundraiser, click here.

Cross Cloud Confusion

Too many choices. Stuff being stored everywhere but no where, rogue silos, mobile added another layer of choice, complexity and confusion. Too many channels and too much is on. Always on. Every vendor I work with has their own cloud project management, billing, e-sign, file storage, sharing and team collaboration space. Some have mobile access, some don’t. Some have highly secure logins (for no reason) that require me to remember yet another username and password. (side note: I used to use one of those password keeper services, but I forgot my password for that service.) I was constantly bowing to the will of technology. I had to change the way I worked. No more.

No Change Necessary

SmartCloud Openera adds value to the most popular cloud services on the planet. The best part about SmartCloud? You don’t have to change the way you work. We make Dropbox better by saving all your email attachments to Dropbox, which means you don’t have to change, at all. We make Box an even better solution for businesses by magically pulling important contracts and files out of users inboxes and into their Box accounts where collaboration can happen. We inject critical business intelligence into Salesforce.com by siphoning all proposals, contracts and agreements out of reps email and into Salesforce, where it can kick-off workflows or be acted on by the team. Or maybe you just want to use SmartCloud to automatically save any photos people send you to your Flickr or Google Photo account.

If it’s in your inbox, it can be in the cloud – without any confusion.